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Privacy Policy

Effective Date: January 1st 2025

1. Introduction

Wonder Worth Solutions LLC (“WWS”, “we”, “us”, “our”) is committed to protecting your privacy. This policy describes how we collect, use, disclose, and safeguard your information when you use WWSBM, our HIPAA-compliant software platform.

2. Information We Collect

We collect the following categories of data:

  • User Data: Name, email, phone, job title, organization, login timestamps.
  • Operational Data: Chart IDs, patient UUIDs, Bates-numbered documents, turnaround time (TAT) logs, and user actions.
  • Communications: Alerts, audit logs, support queries, and in-app interactions.
  • System Metadata: IP addresses, browser and device information, activity tracking.
3. How We Use Your Information
  • To deliver core functionalities of WWSBM
  • To support patient chart lifecycle, document management, and TAT analytics
  • For HIPAA compliance, auditing, and consent management
  • To improve user experience and AI validation tools
4. Legal & Regulatory Compliance

We comply with:

  • HIPAA and HITECH Act (United States)
  • 42 CFR Part 2 (Substance Use Data Handling)
  • Upcoming U.S. AI and data privacy regulations (e.g., AI Accountability Act, CPRA)
5. Disclosure and Sharing of Information

We do not sell or rent user data. Information may be disclosed to:

  • Internal team members with proper role-based access
  • Verified sub-processors (e.g., AWS, Microsoft, Google Workspace)
  • Regulators or auditors when required by law
6. Security Measures
  • Data encryption in transit and at rest (AES-256)
  • Multi-factor authentication (MFA) and IP restrictions
  • Periodic compliance audits
  • Secure document and chart access logging
7. User Rights

You may:

  • Access your personal information
  • Request correction or deletion (subject to legal obligations)
  • Review and update your consents (annually or on demand)
8. Consent & Policy Versioning

Your continued use of WWSBM after policy updates constitutes agreement. You can access historical policy versions from your account.